The Best Software for Rental Property Accounting

Rental property accounting software is a specialized category of financial management tools designed specifically for landlords, property managers, and real estate investors.

Unlike general bookkeeping programs, this software offers purpose-built features that simplify the complex financial tracking demands of rental real estate. It supports tasks such as automating rent collection, tracking property-specific income and expenses, and generating reports for real estate investments. As real estate portfolios grow, so does the need for accurate, streamlined accounting—and the best accounting software for rental properties can help landlords stay organized and tax-ready.

Rental property accounting software is used to manage day-to-day financial operations across one or multiple units. Whether you’re a DIY landlord managing a few duplexes or a professional overseeing dozens of properties, this software can significantly reduce manual entry and human error. It integrates seamlessly with banking tools and property management platforms, automates repetitive tasks, and offers valuable insights into your financial performance. By consolidating income, expenses, tax data, and reporting in one place, it gives landlords the clarity they need to make informed decisions year-round.

In this article, we’ll cover the top five best accounting software for rental properties and what you should look out for when searching for the perfect accounting tool.

5 Best Accounting Software for Rental Properties

We tested and evaluated several of the top options in accounting software based on key criteria such as features, pricing, ease of use, customer support, and integration capabilities. In this article, we’ll share our findings to help you choose the best accounting software for rental properties in 2025. Whether you’re managing one unit or one hundred, our breakdown will guide you toward the solution that best meets your financial needs.

Best Rental Property Accounting Solutions for 2025: Comparison & Ratings Chart

The following chart provides a quick overview of the leading rental property accounting software options in 2025. We’ve compared them based on pricing, key features, and overall user satisfaction to help you quickly narrow down your options.

Software Name	Best For	Price	Rating
Ledgre	Landlords and property managers of any size that are looking for a comprehensive accounting platform	$10/month	5/5⭐
AppFolio	Those needing property management tools for a medium to large portfolio	Pricing based on portfolio size	4.5/5⭐
Baselane	Independent or DIY landlords with a small portfolio	Free*	4.8/5 ⭐
QuickBooks	Those that are accounting savvy and willing to pay for a high-end software	$30-$200/month	4.3/5⭐
Buildium	Those willing to pay a premium price for property management and accounting functions	$58-$375/month	4.5/5⭐

*Additional fees charged when using Baselane’s banking or rent collection features

5 Top Rental Property Accounting Software Tools

Wondering what’s the best software for rental property accounting this year? Below, we dive into our top 5 picks for 2025. These tools stand out for their functionality, user experience, and value for landlords and property managers alike.

The best rental property accounting software for 2025 are listed below.

1. Ledgre

Ledgre is an all-in-one accounting solution built for rental property owners. It removes the chaos of spreadsheets and delivers a clean, organized system for tracking rent payments, expenses, and overall rental property finances. Its intuitive dashboards and automation tools make it a favorite for landlords seeking simplicity without sacrificing power.

Top Features

• Auto-Categorize Transactions. Connect your rental bank, mortgage, loan, or credit card accounts. Transactions are automatically sorted into categories like rent, mortgage payments, and expenses—saving time and reducing manual entry.
• Add Properties. Quickly set up and manage each property in your portfolio. Customize details such as location, size, and type for accurate reporting and tracking.
• Income & Expense Tracking. Categorize transactions to clearly view income and expenses. Monitor trends and adjust spending for better ROI. This feature makes taxes a breeze.
• Financial Reporting. Instantly generate profit and loss (P&L) and cash flow statements by property. No setup required—just actionable, visual insights into your performance.

Pros

• Real-time financial dashboards
• Easy setup and automation
• Team collaboration with user permissions
• Cloud-based access from any device
• Simplified tax filing with Schedule E and Form 8825 generation
• Expert support from property finance specialists

Cons

• Some features still in development as the platform evolves

Integrations

We integrate securely with major banks through Plaid and connect seamlessly with Innago’s property management software, which can automate rent collection and streamline the management of multiple properties. This integration enables fast data syncing across platforms and simplifies your overall workflow.

Support

Ledgre offers responsive email support. Users can expect timely, helpful replies from a team that understands the unique needs of property investors and landlords.

Ratings and Reviews

Ledgre receives strong praise for its ease of use and practical features. One user on Slashdot says, “Really like this software! It’s easy to set up and use…definitely recommend.” Another review highlights the integration: “They also integrate with Innago, so importing data was very quick.” On Capterra and G2, Ledgre consistently earns high marks for its user experience and support.

Pricing

After a 30-day free trial, Ledgre offers its comprehensive All-in-One Plan for just $10 per month. The plan includes:

• Unlimited units
• Unlimited transactions
• Income & expense tracking
• Financial reports
• Tax preparation
• Secure cloud storage
• Multi-user access
• Auto-categorization
• Email support

You can try Ledgre for free today, by starting your 30-day free trial here.

2. AppFolio

AppFolio is a property management platform that includes accounting features as part of a broader suite. While not a dedicated accounting software, it’s useful for landlords looking to combine tenant management and financial tools in one place.

Top Features

• Lease tracking and renewals
• Basic accounting functionality
• Online rent collection
• Maintenance request tracking

Pros

• Property management and accounting tools
• Customizable workflows
• Good tenant communication tools

Cons

• Not designed solely for accounting tasks
• May be overwhelming for small landlords
• Higher learning curve

Integrations

AppFolio has a few integrations with payment processors and maintenance services for property management.

Support

Support is available through email and live chat, with onboarding assistance for new users.

Ratings and Reviews

Users appreciate AppFolio’s comprehensive approach, although some note it’s best suited for medium to large portfolios. It receives strong ratings on G2 and Capterra for its robust features and regular updates.

Pricing

Custom pricing based on portfolio size
Contact AppFolio for a quote

3. Baselane

Baselane is a financial platform created specifically for independent landlords. It combines banking, rent collection, and accounting tools in one interface, making it a good choice for DIY investors and small portfolio owners.

Top Features

• Automated rent collection with tenant portal
• Cash flow insights and performance dashboards
• Income and expense tracking

Pros

• Good for independent landlords
• Integrated bank accounts
• Easy-to-use interface

Cons

• Limited features for large or complex portfolios
• Still expanding integrations and advanced tools
• Not suitable for managing associations or commercial units

Integrations

Baselane connects directly with bank accounts and allows for CSV import/exports. While it doesn’t yet offer extensive third-party integrations, its built-in financial services reduce the need for external platforms.

Support

Support is available via chat and email. Baselane also offers a help center with FAQs and onboarding resources to help users get started.

Ratings and Reviews

Baselane is praised for its user-friendly interface and transparent pricing. On Capterra, users highlight its automation features and simplicity for independent landlords. Reviews commonly note how easy it is to switch from spreadsheets or general accounting tools.

Pricing

Baselane offers a Free Plan. This plan includes:

• Transactions synced in one place
• Easy single-entry books
• Cash flow insights and financial reporting

Additional fees are charged when using banking or rent collection features.

4. QuickBooks

QuickBooks is one of the most well-known accounting platforms and can be customized to serve landlords and property managers, especially when paired with third-party apps. However, it is not built specifically for rental property accounting. Nonetheless, QuickBooks’s flexibility and familiarity make it a popular choice.

Top Features

• Income and expense categorization
• Receipt scanning and transaction matching
• Invoicing and payment tracking

Pros

• Trusted name in accounting software
• Customizable for different business types
• Supports integration with property management tools

Cons

• Not built specifically for rental properties
• Requires manual setup for property-level reporting
• Less intuitive for landlords without accounting knowledge
• Add-ons can increase overall cost

Integrations

QuickBooks integrates with many platforms, including some listed above. Its open API and marketplace of apps allow you to build a system tailored to your needs.

Support

Support includes live chat, phone, and an extensive knowledge base. QuickBooks also offers QuickBooks ProAdvisors for expert help and setup guidance.

Ratings and Reviews

QuickBooks is well-reviewed for its accuracy and robust features. Landlords appreciate its flexibility but sometimes struggle with setup complexity. On Capterra and G2, it receives high marks for functionality but mixed reviews for ease of use when adapted to real estate needs.

Price

Plan	Price
Simple Start	$30/month
Essentials	$60/month
Plus	$90/month
Advanced	$200/month

5. Buildium

Buildium is a property management software platform that offers accounting tools alongside leasing, maintenance, and communication features. It’s designed for property managers and landlords, making it a good choice for those who need both operational and financial capabilities.

Top Features

• Online rent and fee collection
• Budgeting and reporting tools
• Tenant and lease tracking

Pros

• Property and accounting management
• Easy-to-use interface
• Owner and tenant portals

Cons

• Less customization for advanced accounting workflows
• Pricier than basic accounting alternatives
• May be more than necessary for landlords with few units

Integrations

Buildium integrates with payment processors, tenant screening services, and property listing platforms like Zillow.

Support

Support is available through phone and email. Premium support and onboarding services are available on higher-tier plans.

Ratings and Reviews

Users praise Buildium for its design and features. It receives good marks on G2 and Capterra, particularly for ease of use and customer support, though many note the cost can be high for smaller portfolios.

Pricing

Buildium offers tiered pricing based on your number of units.

• Starts at $58/month for basic features
• Premium plans available with advanced functionality

What Features to Look for When Choosing the Best Accounting Software for Rental Properties?

When choosing the best solution for your rental property accounting needs, look for features that simplify your workflow, improve accuracy, and support future growth. Here are the most important capabilities to consider:

1. Automated Rent Tracking

Collect and log rent payments automatically to reduce manual work.

2. Expense Categorization

Easily classify transactions to track deductions and monitor spending.

3. Property-Based Reporting

Generate financial statements per property for clearer performance insights.

4. Bank Integrations

Sync with your financial accounts for real-time updates and reconciliation.

5. Tax Preparation Tools

Access Schedule E, Form 8825, or export data for easy tax filing.

6. User Permissions

Share access with your team or CPA while maintaining control over data visibility.

7. Mobile Access

Manage your finances from any device with cloud-based, secure access.

Which Rental Property Accounting Tool is Right for Your Business?

Rental property accounting software has become essential for landlords looking to stay organized, reduce manual work, and make smarter financial decisions. Whether you’re managing a single unit or overseeing multiple properties, the right tool can help you automate rent collection, track income and expenses, and stay prepared for tax season.

As the rental market continues to evolve in 2025, investing in the right accounting software isn’t just a convenience—it’s a strategic move that can save you time, increase efficiency, and improve your bottom line. Choose a solution that aligns with your needs today and can scale with you tomorrow.

Best Accounting Software: FAQs

What is rental property accounting software?

Rental property accounting software is a financial tool built specifically for landlords and property managers. Unlike general accounting software, it includes rent tracking, property-level reporting, and tax prep features like Schedule E generation—making it easier to manage rental finances.

What features should I look for in rental accounting software?

Key features include automated rent collection, expense categorization, property-specific reports, bank integrations, tax prep tools, mobile access, and user permissions for accountants or team members.

What’s the best rental property accounting software in 2025?

Ledgre is a top pick for its ease of use, tax tools, and real estate-specific reports. We’re great for landlords who want simplicity without losing powerful functionality.

Can I use QuickBooks for rental property accounting?

Yes, but it requires setup and third-party integrations for property-specific features. It’s flexible and powerful, but less intuitive for landlords without accounting experience.

Can rental accounting software help with taxes?

Yes, most tools offer built-in tax reports, like Schedule E, and organize income and expenses to make filing faster and more accurate.